Human Resources Checklist Essentials
Each business has different needs that are specific to the industry where they operate as well as the management style of each owner but overall there are some essentials that each human resources checklist should include to ensure you are well prepared for anything. Employee name, you should never have an employee on staff if you do not know exactly what their legal name is. Many people now use nicknames at work, for example a woman called Cathy instead of Catherine. Or even a man called Tim instead of Timothy but you need to ensure that their legal name is in your employee files.
Your checklist should also contain their date of birth. This is especially important if you employ minors but even with adults, you need the date of birth so you can ensure you are following all applicable laws. Some jobs and tasks have age requirements, such as you must be 21 to operate some heavy machinery. If you do not know an employees birthday then you cannot possibly enforce these laws and ensure you are keeping underage employees away from dangerous equipment. You should also make sure your checklist has the employee's position and pay rate. This information is helpful when you are looking at promoting someone, or if you are trying to evaluate employees for pay raises or even normal performance reviews. Often times someone ends up performing a job that is not technically theirs and this can adversely affect them during performance reviews. If you are well aware that the tasks are not within their job description then you can modify the performance review to only reflect issues that their job involves. Other helpful information on your human resources checklist includes a list of all benefits that the employee has the right to, and which the employee is using as well as which the employee has opted out of. For example, if your company offers health insurance but the employee opted out, you should have a copy of the opt out form on hand. This helps prevent any problems in the future if they claim they were supposed to have health insurance and you didn't sign then up because they signed the opt out form. With the right information in your human resources checklist, you can ensure you are well prepared for anything you may possibly need. Remember, that while you may need much more additional information another business can have completely different needs and their human resources checklist can look entirely different. The decisions fall with you to decide what you need for sure beyond the information that is legally required. |